Amy Griffin, MSPT

Physical Therapists Integrate Billing and Scheduling Systems to Win the Reimbursement Battle - New Solution Increases Collections, Improves Compliance, and Cuts Costs


Billing Dynamix, a physical therapy billing service network and Spectrasoft, maker of AppointmentsPRO™ and Appointments Anywhere™ products, are teaming up to provide a completely integrated best-of-breed Practice Management Solution specialized for Physical Therapy and Rehab Practice. The integration of Spectrasoft’s industry leading scheduling software and Billing Dynamix’s web-based reimbursement management platform and outsourced billing service provide an end-to-end solution that covers the entire patient encounter life-cycle from appointment scheduling to documentation to claim reimbursement.

“Physical therapy clinic owners who use electronic practice management products for scheduling, documentation and billing often struggle with the limited availability of full-scope but mediocre products on one hand and excellent but single-function stand-alone systems on the other hand,” says Amy Griffin, MSPT, President of EQUILIBRIUM Balance Performance Center specializing in Vestibular Rehab based in Ventura, California. “I now use an integrated best-of-breed product combining SpectraSoft and Billing Dynamix to help me increase revenue, reduce costs and free my staff to spend more time on patient care.”

The combined service is easy to implement for any size practice. Patient demographics are entered first in SpectraSoft’s AppointmentsPRO™ or Appointments Everywhere™ scheduling systems and transmitted automatically to Billing Dynamix at regular intervals via a secure connection. A closed loop between billing and scheduling ensures that every scheduled appointment is reviewed and billed correctly – nothing falls through the cracks – while centralized monitoring discovers delays and underpayments and tracks every follow up action and its results, continuously leveraging cumulative billing experience across hundreds of clinics nationwide.

“Clients regularly see their monthly collections increase while reducing their audit exposure using disciplined documentation,” says Dr. Yuval Lirov, author of “Practicing Profitability – Billing Network Effect,” inventor of multiple patents in artificial intelligence and computer security, and partner of Billing Dynamix. “Additionally, the practice owner using an integrated Billing Dynamix and SpectraSoft solution entirely avoids risks of implementation failure.”

“Clinic owners need innovative solutions to overcome shrinking reimbursements and rising costs,” continues Steve Petrie, CEO of SpectraSoft, “This integrated process between Spectrasoft and Billing Dynamix closes the workflow loop of patient intake, scheduling, treatment and billing, so that nothing falls through the cracks and practice owners can enhance their revenue significantly.” “Along with their client-first friendly customer service, I have been able to focus on managing my practice and more importantly – on the patients at EQUILIBRIUM,” concludes Griffin.

About SpectraSoft

For 15 years, SpectraSoft has simplified rehab practice management with innovative scheduling, documentation,billing and analytics solutions. SpectraSoft’s flagship system, Appointments PRO, powers nearly 4,000 facilities nationwide. SpectraSoft develops and supports all of its products from its headquarters in Tempe, AZ. You can find out more at spectrasoft.com.

About Billing Dynamix

Billing Dynamix unites hundreds of physical therapy and rehab billing systems nationwide on a single system. By consolidating operations, Billing Dynamix tracks payer performance from a single point of control, shares payer compliance rules globally, and continuously matches its physical therapy and rehabilitation billing rules to evolving payer’s environment. Every provider on the network can view in real-time, the status of every single claim in process24 hours a day, 7 days a week. You can find out more at billingdynamix.com.

About EQUILIBRIUM Balance Performance Center, Physical Therapy and Pilates

EQUILIBRIUM Balance Performance Center helps you stay on your feet. EQUILIBRIUM is an outpatient neurological rehabilitation clinic that specializes in the treatment of vertigo, dizziness, imbalance, and other mobility impairments using state of the art Vestibular Rehabilitation Therapy as seen on KABC Los Angeles( http://abclocal.go.com/kabc/story?section=news/health&id=5896161). You can find out more about EQUILIBRIUM Balance Performance Center, Physical Therapy at equilibrium-bpc.com or contact Amy Griffin MSPT at (805) 339-9718.